ADMINISTRATIVE SERVICES ASSISTANT 3
Example Responsibilities:
Minimum Requirements:
Bachelor’s degree* and three years of administrative
*Additional experience can be substituted for the degree
Competencies (Knowledge, Skills, & Abilities)
- Organize files and maintain and update proposal material for the network and hard copy files
- Coordinate responses to public record requests
- Document preparation for protests
- Schedule meetings (must be able to do this through Outlook) this includes preparation of sign- in sheet, meeting agenda, directional signage to the meeting room, etc.
- Support various aspects of the proposal development (building templates, proofreading for content, grammar, style and formatting, etc.)
- Manage the collaborative workflow of the procurement process through final approval
- Discuss in writing or verbally with affected parties issues and proposed solutions
- Review of transaction files to ensure that all appropriate documents are included in the files before a matter is closed.
- Light secretarial duties, such as answering phones, filing, copying, etc.
- Management of document routing for signatures
Minimum Requirements:
Bachelor’s degree* and three years of administrative
*Additional experience can be substituted for the degree
Competencies (Knowledge, Skills, & Abilities)
- Ability to effectively and efficiently manage multiple projects at one time
- Strong organizational skills
- Proactive attitude with the ability to initiate, manage projects through to completion
- Strong interpersonal skills, as this position will involve a great deal of interaction with third parties
- Excellent written and verbal communication skills
- Excellent computer skills, including Microsoft Word, and Excel
- Knowledge of procurement activities strongly preferred
- Knowledge of Edison (Oracle) system preferred
EEOC Statement:
Pursuant to the State of Tennessee’s Workplace Discrimination and Harassment policy, the State is firmly committed to the principle of fair and equal employment opportunities for its citizens and strives to protect the rights and opportunities of all people to seek, obtain, and hold employment without being subjected to illegal discrimination and harassment in the workplace. It is the State’s policy to provide an environment free of discrimination and harassment of an individual because of that person’s race, color, national origin, age (40 and over), sex, pregnancy, religion, creed, disability, veteran’s status or any other category protected by state and/or federal civil rights laws.